Program Manager • Meetings + Incentives Division

Position: Program Manager, Meetings + Incentive Travel

Department:  Meetings + Incentive Travel

Successful candidates will coordinate, plan logistics and arrange meetings and special events of  various sizes. This position serves as liaison between management, clients and contracted vendors for all facets of assigned programs and events. Negotiate terms, execute and administer multiple contracts with facilities and vendors for service in accordance with budget constraints and company policies and procedures.  


  • Development of detailed project plans
  • Budget adherence and modification (as needed)
  • Manage logistical requirements for assigned programs
  • Direct Air Department based on contracted services and attendee needs
  • Creative evaluation and input to enhance customer programs
  • Technology & A/V knowledge and management
  • Entertainment hire
  • Activity, team building & guest speaker hire
  • Transportation management
  • Facilities & venue rental
  • Equipment rental
  • Printing & documentation
  • Food & beverage management
  • Design and prepare various marketing materials to include pre-trip brochures, flyers, DVD’s and all program collateral
  • On-site staff management including contract employee hire, scheduling and direction
  • Execution of successful programs via pre-planning and on-site management


  • Minimum 5 years experience in M&I Program Management/Operations
  • Bachelor’s degree required, preferably with concentration in hospitality or a similar field
  • Certified Meeting Professional (CMP) preferred; Cvent Certified preferred
  • Excellent oral and written communication skills
  • Proficient in Microsoft Office Programs including Word, Excel and Outlook
  • Ability to manage & supervise support staff
  • Ability to prioritize with a sense of urgency
  • Ability to manage several programs simultaneously
  • Ability to work extended hours (evenings and weekends) as required
  • Frequent travel required
  • Comprehensive knowledge of budgets and expenditures
  • Comprehensive knowledge of registration system function
  • Thrive in a dynamic team environment
  • Successful execution of Confidentiality and Non-Disclosure agreement with CADENCE MEETINGS & INCENTIVES

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