Refresh Your Traveler Profiles: 4 New Year Tune-Up Tips
A new year is the perfect time to hit refresh—not just on your goals, but on the details that keep travel running smoothly. Taking a few minutes now to update your traveler information can prevent delays, booking issues, and unnecessary stress later. Whether you’re traveling for business or planning a well-earned getaway, these four simple tune-ups will help you start the year organized, prepared, and ready to roam.
1. Refresh Your Traveler Profile
Before your next trip, take a few moments to review and update your traveler profile in your online booking tool or with a Cadence agent. This quick check can save time and prevent avoidable headaches down the road.
Be sure to review:
Contact Information – Your name should match your government-issued ID exactly (especially important if you’ve married or recently changed your name). Confirm your mobile number so airlines can send real-time flight updates and disruptions. Don’t forget to verify emergency contacts, it’s a small step that can make a big difference.
Personal Preferences – Seat choices, meal requests, hotel preferences, and accessibility needs should all be current to ensure a smoother travel experience.
Loyalty Numbers – Make sure all frequent flyer, hotel, and rental car loyalty numbers are accurate and active. Your name should match across all profiles to avoid check-in issues and ensure you receive earned points and perks.
Payment Methods – Expired or outdated credit cards can delay ticketing or hotel confirmations. Updating payment details now helps avoid last-minute surprises.
2. Check Key Expiration Dates
We’re not just talking about milk in your fridge – several travel essentials can quietly expire and derail your plans if overlooked.
TSA PreCheck® & Global Entry – Expired trusted traveler memberships can mean longer lines and added stress. Renew early to keep breezing through security.
Passports & Visas – Many countries require passports to be valid for at least six months beyond travel dates. Visa requirements can also change, so confirm details with your agent or via tools like Sherpa before you travel.
3. Travel Smarter: Download or Update Your Apps
Keeping your travel apps current can significantly improve your on-the-road experience.
Airline & Loyalty Program Apps – Airlines frequently add features such as free Wi-Fi, digital upgrades, mobile rebooking, and lounge access. An updated app may unlock perks you didn’t know you had.
Itinerary Management Apps – Apps like TripIt help keep all your reservations in one place and provide real-time alerts when plans change.
Partner Perks – New partnerships between airlines, hotels, and brands continue to pop up. For example, programs like Delta and Starbucks reward everyday purchases with travel benefits—worth a quick look.
4. Review Your Travel Settings & Policies
Start the year aligned and informed by revisiting the “rules of the road.”
Company Travel Policy Awareness – Policies evolve. A quick review helps ensure bookings stay compliant and avoid approval delays.
Seat, Cabin, and Upgrade Rules – Knowing what’s allowed (and reimbursable) helps you make confident booking decisions.
Traveler Notifications & Preferences – Confirm how you receive travel alerts—text, email, or app notifications—so you never miss an important update.
BONUS TIP: Save your Cadence’s contact information for quick assistance when plans change.
Email: corpres@cadencetravel.com | Dial: 858.551.3000 | Text: 833.231.9940 (best for on-the-road assistance)
With just a bit of preparation, your travel experience can be as polished as your professional skills. A refreshed profile, updated documents, and smart tools go a long way toward making this year a season of smooth, stress-free travel.
